It’s a mysterious truth of the digital era that we can build self-driving cars and astronauts can tweet from space – yet there’s still no half-decent, non-maddening system for organising the photos you take on your smartphone. Actually, it’s not that mysterious: there are simply too many photos.
Back in pre-digital days, when nobody owned more than a few thousand snaps, arranging them in albums made sense. Then came software that tried to replicate albums, which worked for a bit.
But now that it’s normal to return from a day trip with 100 snaps, a threshold’s been breached.
Naturally, the same goes for e-mails, electronic documents, bookmarked websites and so on: we’re each expected to manage a volume of data that once might have kept a whole government department fully occupied.
“I spent days experimenting with neurotic tagging systems, tedious backup processes and album management,” Brian Chen wrote in the New York Times recently, before concluding that the only way to manage your photos is to give up.
Upload them, blurry mistakes and all, to the least bad service, Google Photos. Then rely on its search function to find what you need when you need it.
For those of us with neat-freak tendencies, it’s a harsh truth we have to keep relearning: treating your digital “possessions” like your physical ones is a loser’s game.
You could spend a lifetime trying to keep them tidy. But as Chen notes, you’d be making a bad “search/sort tradeoff”: it would take so long, and search technology is now so good, that you’d be wasting countless hours. That’s also why you should abandon your complex hierarchy of e-mail folders and use a single archive instead, and chuck every document into an “everything bucket” app, such as Evernote.
Accept the mess – which, if you like keeping things orderly, won’t feel good at first. I speak as someone who regularly deletes e-mails from my spam and trash folders, not because I need the space but because it offends me to think they’re still there.
Letting go of the craving for tidiness isn’t only useful in a digital context, though: it applies to physical possessions, too.
Listen to Marie Kondo and other evangelists of a clutter-free life, and you’d be forgiven for thinking that the key to serenity in a consumerist world is getting rid of your stuff.
Yet that soon becomes a fixation on getting your surroundings just right – when being “zen”, in this context, is really a matter of finding peace of mind whatever your surroundings.
In a recent case study (which I found via Science Of Us), neurologists in Lisbon told of a 65-year-old woman who, following a stroke, temporarily lost her sense of “mine”.
None of her material possessions – or her cats – felt like hers, though she knew intellectually that they were. The feeling vanished after a few days. But it didn’t seem to make her miserable, and to me it sounds rather healthy.
Instead of trying so hard to get organised or decluttered, you could try asking: how much of your disorganisation could you afford to stop caring about?- Guardian News and Media

Rather than obsessing over tidiness, look for peace of mind whatever your surroundings